How to account weekend tax kilometers that company cars have traveled using GPS devices?

Without going into details, we will tell you the two working ways to report Weekend tax kilometers with GPS devices that are applied to company cars. Which of the two ways to divide the mileage of company cars is most suitable for your company depends on the way of working.

Separating personal and business kilometers with GPS devices by working hours

To separate personal from business kilometers, you need to have GPS tracking devices installed in the cars and have software for it, through which you can set the working hours of each car. In the figure, you can see an example of the SmartTracker software from VEM Technology, through which working hours and days are set in a calendar.

account kilometers for Weekend tax

After setting the working hours in the GPS system software, you can now report business and personal kilometers in reports for the purposes of the Weekend tax.

The advantage of this method is that the criterion for dividing the mileage is unambiguous and independent of the driver in any way. Accordingly, if you need to prove personal or business kilometers for each vehicle, you will have objective evidence.

Separating personal and business kilometers with GPS devices with an RFID card for personal or business use of the car

With this method of reporting kilometers for the Weekend tax, in addition to GPS tracking devices, it is necessary to install driver identification modules in each car. Each driver must have 2 RFID cards. One for personal use of the car and one for business use of the car. The use is quite simple. When the driver uses the car for business purposes, he is identified with an RFID card (or chip) for business purposes. Accordingly, if the car will be used for personal purposes, the driver uses the personal RFID card for identification.

The GPS system software counts the vehicle’s kilometers as personal or business, depending on the way the driver has used the RFID cards (or chips) for driver identification.

The GPS system software generates reports for personal and business kilometers, which look like this:

account kilometers for Weekend tax

Tracking personal and business mileage with RFID cards is used by companies whose policy allows cars to be used for personal purposes.

The disadvantage of this method is that the driver “decides” when to use the car for business purposes and when for personal mileage. Nevertheless, this method is used by quite large companies that have a more liberal regime towards car drivers.

Find out how a GPS tracking system can work for you by requesting a free consultation or by calling 0700 1 49 49.