VЕМ Technology’s service for corporate Car-Sharing is an additional module integrated into the GPS tracking system SmartTracker part of VEM Start. It allows for the reservation of corporate fleet vehicles, their administration, and accountability in their use. 

How does the corporate car-sharing software work in summary? 

  • Vehicles don’t need to have a specific driver 
  • Every vehicle can be used by every driver
  • When a vehicle is needed, it can be requested via a mobile app or a web software platform. 
  • The requests allow for input of the number of passengers.
  • Besides the passengers, with the booking, you can also request a driver, which is particularly useful for people without a driver’s license or in areas where parking is difficult.
  • The request can be for a transfer to a railway station or an airport as well. 
  • The system allows for the booking of a vehicle that is already in use.
  • If the vehicle isn’t used within an hour after the beginning of the booked appointment (or another period defined by the user), the booking is canceled and the vehicle is once again free.
  • The usage of every vehicle and request is recorded in detail. 

Roles in the corporate car-sharing system: 

  • Driver: The driver who wishes to use a corporate vehicle and will be driving personally. 
  • Passenger: An employee who needs a vehicle with a driver, because he/she is going to an airport, or railway station, in an area where parking is difficult or doesn’t have a driver’s license. 
  • System Administrator: The administrator receives information about requested bookings by employees and confirms them. 
  • Depot or Fleet Manager: The fleet manager of a particular depot gets notified about a booked vehicle in his depot. 

Types of requests:

  • Request for a vehicle, which will be used by the employee for a business trip, meeting, or other event. 
  • The request for a vehicle for a transfer, in this case, the employee is simply a passenger. 

Parameters of every vehicle request: 

  • Purpose of the journey.
  • Names and number of passengers. 
  • Beginning and end time of journey.

Administrating the corporate car-sharing system: 

  • Confirmation of requests by administrators and automatic notification of the driver and passengers about their confirmed booking and vehicle. 
  • Automatic notification of the depot manager about the availability of every vehicle in his depot. 
  • Ability to deny a request. 
  • Control over which employees can use corporate vehicles and which can’t.
  • Grouping of the vehicles by depot, garage, or other geographic principle to avoid requests for vehicles in an entirely different location as the employee requesting them. 

Excellent accountability of VEM Technology’s Corporate car-sharing software: 

  • Number of requests per vehicle and depot.
  • Record of mileage and driving on every request. 
  • Mileage and efficiency of the vehicles in each depot.
  • History of requests up to five years back. 

Use the corporate car-sharing module by VEM Technology to easily book and manage the vehicle division in your fleet. With VEM Car Sharing you will have full accountability about the availability and efficiency of every vehicle in your fleet. 

You can receive more information by contacting us at  0700 1 49 49 or requesting a demonstration or quote.